What must be obtained before the actual transfer of property occurs?

The correct choice emphasizes the necessity of having a written approval that is documented as part of the file for an audit trail prior to the transfer of property. This practice is crucial for several reasons. Firstly, written approval provides a clear and verifiable record of the transaction, which is important for maintaining transparency and accountability. It ensures that there is a reference point should any disputes arise in the future.

Furthermore, having a documented approval as an audit trail helps comply with regulatory requirements and company policies, which often mandate the preservation of written records for transactions. This can be essential in property management and real estate dealings where legal and financial implications are significant.

On the contrary, other options may not establish the same level of verification or accountability. For instance, a verbal confirmation lacks the permanence and enforceability of a written document, which could lead to misunderstandings. A formal meeting discussing the transfer may be beneficial for communication, but it does not substitute for the necessity of having confirmed documentation. Lastly, notifying all parties involved without written documentation falls short of providing an official transaction record, which is critical for legal clarity.